Employment

Thank you for your interest in working for The University of Saint Mary of the Lake/Mundelein Seminary.

 

We are currently hiring for the following positions:

We are accepting applications for the following position, Human Resources Manager, at the University of St. Mary of the Lake.  Please send completed cover letter and resume to the attention of Sandy Hessler in the Business office via e-mail shessler@usml.edu.  A complete job description can be provided upon request.

 

 

Human Resources Manager

Full time

Hours: 8:00 am to 4:30 pm M-F– some evenings or weekends as required

Non-Exempt, Benefits Eligible

 

Summary:

 

This position will be the primary contact for activities including recruiting, orientation, employee relations, workman’s compensation, leaves of absence, and individual project support to the Chief Operating Officer.  This position will also assist with the administration of various HR programs, performing clerical and administrative duties, maintaining employee records.  Additionally, assist in promoting positive relationships between employees and management and must be able to maintain a high level of confidentiality.

 

This position requires a highly conscious person who can relate to individuals at all levels within the organization.  The generalist must be sensitive to organizational needs, employee good will and the mission of the Catholic Church.  Responsible for serving as a consultant to management and staff on human resource related issues, including Federal, state and local employment laws. 

 

Requirements:

 

  • Bachelor’s degree in human resources management, business administration or related field.
  • A minimum of 3 to 5 years of progressive human resources experience; a strong background in employment and selection, training, organizational development, compensation, employee relations and employment law.
  • Professional certification in human resources through SHRM or HRCI preferred. Current, valid driver’s license and good driving record, required.
  • Experience with rapid and complex changing work environment. Experience working with unions strongly preferred.
  • Experience working in a complex organization; preferred customer service oriented.
  • Excellent verbal and written communication skills.
  • Spanish speaking is required
  • MS Office expertise.
  • Actual work experience of listening and asking the right questions to analyze a situation without having to solve the problem.
  • Ability to act as a strategic partner to organization-wide leadership and management teams.
  • Strong project and time management skills.
  • Excellent communication skills and ability to foster relationships with employees at all levels within the organization.
  • Strong interpersonal, persuasion and creative problem skills are required.
  • A passion for creating an engaged work environment to support the formation of parish priests and those who collaborate with them in Ministry
  • Physically able to perform the duties as assigned including the ability to lift to 50 pounds and safely climb a step ladder up to four (4) feet.
  • Ability to stand, sit, or walk for long periods of time.
  • Ability to routinely ascend two to four sets of steps multiple times during the day.

 

 

 

Director of the Feehan Memorial Library and McEssy Theological Resource Center

We are accepting applications for the following position, Director of the Feehan Memorial Library and McEssy Theological Resource Center, at the University of St. Mary of the Lake, Mundelein, Illinois.

Please send completed cover letter and resume to the attention of Sandy Hessler in the Business office for via e-mail shessler@usml.edu.

Position Type: Full Time

FLSA Status: Non-Exempt, Benefits Eligible

Summary:

The Library Director is responsible for the day-to-day overall supervision and administration of the library and its staff. In addition, the Library Director has requirements as a member of the faculty. Essential duties/responsibilities are specified in the Faculty Handbook. In summary they include, but are not limited to: Teaching and Learning–library instruction, may include teaching a course such as MA research and writing course; scholarship–publications and presentations; commitment to USML and the Archdiocese of Chicago; participation in activities of the school, committee assignments of both faculty and institution; service to the wider Church–participation in activities that further the mission of the church; other duties as required by the Vice Rector for Academic Affairs. Candidate must be Catholic and in good standing with the Church.

Essential Job Functions

  • With an entrepreneurial spirit and a formed in tradition mindset, develops, implements and supports strategic direction and plans for the Library: reporting, data and trending analysis, system support and hardware and software needs of the it’s systems and database.
  • Supervises the internal database administration for the Library which creates and leads work groups, and creates and maintains documentation for supporting systems.
  • Serves as project manager for projects within the Library operations, including coordination and vetting project requests with University leadership.
  • Reference librarian for graduate research students.
  • Directs the operation of the USML Museum and the maintenance and preservation of the collection.
  • Identifies and provides training opportunities to enable staff to stay current with required technical skills.
  • Implements and refines comprehensive procedures and system checks; maintain data integrity and improve efficiency.
  • Assists in the management of the operating and capital budgets for Library operations.
  • Serves as the strategic and technical expert in working with the campus Computer Services department.
  • Establishes and communicates data protocols.
  • Establishes and maintains high standards for quality of service to internal and external constituents.
  • Supervises shift scheduling.
  • Serves as the Museum Curator.
  • Works with administration and faculty in the strategic development of the library’s collection, both print and electronic.
  • Maintains the library as an integral teaching component of the school and its curriculum, and ensures that appropriate library services are offered.
  • Represents the interests of the library and the University of Saint Mary of the Lake in its relationships to its publics and its collaborating institutions, especially the Association of Chicago Theological Schools.
  • Works closely with other schools, institutes, and academic departments of the University to further the mission.
  • Creates and implements policies to ensure information is well maintained and consistently checked for accuracy.
  • Maintains library and artifact records, keeping all records current, updated and coded properly.
  • Understand, maintain and work with those on the team that process information and requests.
  • Takes initiative to improve both processes and outcomes, incorporating best practices, and innovations.
  • Ability to relate well with members of the administration, faculty, staff and students.
  • Ability to participate in local, regional and national library organizations with which the University is affiliated.
  • Ensures compliance with all University policies and standards.
  • Compellingly communicates to staff the critical role they play in achieving the University’s mission and strategic goals.
  • Facilitates organizational change initiatives; leads and supports staff in adapting to a rapidly changing technology environment.
  • Facilitates development, achievement and accountability of professional and personal goals, for self and staff.
  • Models University values of service, innovation, and teamwork. Holds others accountable for living these values.
  • Fosters a challenging and compassionate work environment, recognizing strong performance, listening and acting on feedback.
  • Oversees the management of special projects.

Qualifications

  • Master of Library Science degree
  • Master’s degree in a subject area relevant to theological librarianship
  • Ten years of experience in library work, with five years in administrative/managerial capacity
  • Knowledge of the mission, the curriculum, and the educational needs of the University of Saint Mary of the Lake.
  • Knowledge of library management policies and techniques.
  • Knowledge of current trends in librarianship and scholarly communication, such as Library as Publisher movement and copyright, as well as the ability to provide leadership role in these areas.
  • Ability to introduce appropriate technology to enhance the functionality of library systems and services.
  • Discretion with, and experience in, handling of confidential materials.
  • Ability to prioritize and execute multiple projects under demanding deadlines.
  • Ability to work independently in a deadline-oriented team environment.
  • Ability to communicate tactfully and patiently with both internal and external constituents.
  • Dexterity to operate computer equipment. Working knowledge of office procedures, typing ability, computer skills.
  • Knowledge of Microsoft Office Suite, including Word, Excel and Outlook.
  • Ability to perform duties with accuracy, and confidentiality.
  • Excellent oral and written communication skills.
  • Excellent customer service skills, ability to work well with others in a team.
  • Physical requirements include ability to move around the library (located on 2nd floor) and administration building, kneel, carry, stoop and lift up to 25#, or greater, with assistance.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
  • Ability to communicate with constituents effectively; on the phone, email or in person.
  • Provides a welcoming and safe atmosphere.
  • Interacts with patrons and staff in a courteous and professional manner.
  • Availability to work occasional nights and weekends for special events.

 

 

We are accepting applications for the following position, Associate Director for the Institute of Lay Formation, at the University of St. Mary of the Lake.  Please send completed cover letter and resume to the attention of Sandy Hessler in the Business office for via e-mail shessler@usml.edu.  Any person applying must be available to interview on May 24, 25 or 26 between 10:30 a.m. and 3:30 p.m.

 

Hours                              Full Time

Employment Class       Exempt, Benefits Eligible

Summary:

The Associate Director works with the Director and other Institute staff in administering all the basic functions of the Institute for Lay Formation. Specifically, the Associate Director will assist the Director with the academic, formation and ministerial components of the Catechetical Coordinator Program, which is a three-year certification program of the Archdiocese of Chicago. He or she will monitor all formation and academic activities of Catechetical Coordinator Program students. The Associate Director will also oversee the Lay Ministry Alumni Program. In addition, he or she will develop marketing and promotional strategies for the Institute’s programs. The Associate Director is a member of the professional staff of the University of Saint Mary of the Lake.

Requirements:

·    M.A. in Theology, Pastoral Studies or a Master’s Degree with sufficient graduate credits to teach at the undergraduate level

·    Experience in adult education and formation; understanding of adult development processes

·    A vision of and love for the Church that is committed to lay ministry

·    Experience in administration, concern for detail and the ability to bring projects to completion

·    Demonstrated excellent interpersonal, collaborative and pastoral skills

·    Pronounced ability to work independently and run complex programs

·    Direct and clear communication skills

·    Varied experiences in working with volunteers

·    Sensitivity to cultural/racial differences and demonstrated ability to work well with others

·    A commitment to quality formation for lay ministers

·    Demonstrated ability to give input and facilitate group process

·    Demonstrated ability to plan and lead prayer

·    Proven flexibility and adaptability

·    Evidenced maturity in human formation; ability to be self-reflective

·    A strong prayer and spiritual life

Job Title                         Part Time Laundry Helper

Department                  Facilities

Reports To                    Lead-Laundry, Manager-Environmental Services

Employment Class       Hourly Non-Exempt, Benefits ineligible

EEO Class                      8 Laborers and Helpers

Hours:                           W – F; 6 hours per day – 8:00am – 2:00 pm and variable shifts as required

 

Summary

 

Operate and maintain laundry equipment to clean and sanitize institutional and faculty laundry.

 

Essential Job Functions

 

        Receive and sort laundry.

        Inspect for and treat stains.

        Wash and dry laundry.

        Operate press and mangle to iron and fold laundry.

        Hand iron shirts, trousers, etc.

        Inspect articles for damage – report damage to the Lead Laundry.

        Hang or fold laundry. Prepare for delivery.

        Clean and maintain equipment.

        Sweep/shovel snow from porches, stairs and sidewalks, apply ice control as required

        Replace interior and exterior light bulbs and fluorescent tubes

        Accept, assess and complete work orders as assigned and required.

        Report required maintenance through work order system and/or to Laundry Lead.

        Monitor and change chemical dispensers.

        Clean and maintain a neat laundry work area.

        Other duties as assigned

        Be available for temporary assignments in other buildings to cover absences, vacations and work load fluctuations

        Ability to work with others as a team and multi-task.

 

 

Education and Experience – An equivalent combination of education, training and experience will be considered.

 

        Commercial high-volume laundry operations experience.

        High school diploma or equivalent.

 

Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position.

 

        Valid Driver’s License.

        Ability to communicate effectively to staff, residents, fellow employees, visitors and supervisors verbally and in writing.

        Ability to read and comprehend warning labels on cleaning supplies and equipment.

        Strong people skills; friendly and personable.

        Self-starter, punctual and reliable.

 

Work Environment

               

        Strong people skills; friendly and personable and knowledge of workplace safety, including the proper usage and maintenance of Personal Protective Equipment (PPE).

        Must have the ability to control emotions and maintain composer under stress, using tact, good judgment and the ability to work with others as a team.

        Ability to work in all interior and exterior conditions including rain, snow, cold and hot weather.

Neat in appearance.

 

Physical Abilities

 

        Physically able to perform the duties as assigned, must be able to lift fifty (50) pounds and safely climb a step ladder up to (4) feet.

        Capable of long periods of standing, walking, sitting and/or repetitive motions with extremities.

 

 

Job Title                         Custodian – Conference Center

Department                   Facilities

Reports To                    Director – Conference Center, Supervisor – Custodial Services

Employment Class      Hourly Non-Exempt, Benefits Eligible

EEO Class                     8 Laborers and Helpers

Hours:                            W – Sun: 8 hours per day – 8:30 am – 5:00 pm and Variable shifts as required

 

 

Summary

                          

To perform all duties required to clean and sanitize the areas assigned and follow instruction given by supervision. Report any maintenance problems, and assist in security of the building.

 

Essential Job Functions

                          

 

        Cleaning kitchen

        Trash removal

        Cleaning and restocking restrooms

        Dusting

        Vacuum, mop, and sweep

        Removing trash

        Changing bed linen and towels

        Determine through the supervisor which guest rooms require service for an extended stay or check-out.

 

        Keep simple records and reports.

        Replace interior and exterior light bulbs and fluorescent tubes

        Adjust temperature setting for energy conservation, if applicable

        Accept, assess and complete work orders as assigned and required.

        Report required maintenance through work order system and/or to Director – Conference Center

        Sweep/shovel snow from porches, stairs and sidewalks, apply ice control as required

        Monitor public areas, hallways, stairwells and common areas.

        Remain vigilant at all times. Report suspicious person’s activities or events to supervision and/or security.

        Be available for temporary assignments in other buildings to cover absences, vacations and work load fluctuations

        Ability to work with others as a team

 

Education and Experience

 

        High school diploma or equivalent.

        Commercial and/or institutional custodial and/or housekeeping experience.

 

Knowledge, Skills and Abilities

 

        Valid Driver’s License.

        Ability to communicate effectively to staff, residents, fellow employees, visitors and supervisors verbally and in writing.

        Knowledge and awareness of workplace safety, including proper usage and maintenance of Personal Protective Equipment (PPE).

        Ability to read and comprehend warning labels on cleaning supplies and equipment.

        Strong people skills; friendly and personable.

        Self-starter, punctual and reliable.

 

 

Physical Abilities

 

        Physically able to perform the duties as assigned including the ability to lift up to 50 pounds and safely climb a step ladder up to four (4) feet

        Capable of long periods of standing, walking, sitting and/or repetitive motions with extremities.

 

We are accepting applications for the following position, Lead Custodian-University Services, at the University of St. Mary of the Lake.  Please send completed cover letter and resume to the attention of Sandy Hessler in the Business office via e-mail shessler@usml.edu.  A complete job description is attached for your reference.

 

 

Job Title                       Lead Custodian

Department                   Facilities

Reports To                      Supervisor-Custodial Services, Vice President of Facilities

Employment Class        Hourly Non-Exempt, Benefits Eligible

EEO Class                       8 Laborers and Helpers

Hours:                            F – TU; 8 hours per day 9:00am – 5:30pm and variable shifts as required

 

Full rate after 12 month probationary period: $18.30

 

Probationary Rates:

95% rate (6 months – 12 months): $17.39

90% rate (Hire – 6 months): $16.47

 

Summary:

 

To perform all duties required to clean and sanitize the areas assigned. To set-up rooms for classes, meetings and receptions. The areas assigned are: Main Chapel (600P), Auditorium (901P), Aula (800P), Library Buildings (700P & 702P), Administration Building (500P), Gymnasium (301P) and the Refectory (601U), Warehouse (500U), Powerhouse (300U) and Greenhouse (701U), Laundry (600U) including all basements, where applicable.

 

Essential Job Functions:

        Clean and sanitize main kitchen, bakery and associated coolers and storage rooms, all restrooms, locker rooms, showers and dressing stalls

        Dust and vacuum all offices

        Sweep/shovel snow from porches, stairs and sidewalks, apply ice control as required

        Vacuum auxiliary kitchens, classrooms and dining areas. Remove spots and stains.

        Close windows

        Mop entry vestibules and high traffic areas

        Clean holy water fonts

        Clean and organize pews and kneelers

        Wash blackboards and dry erase boards

        Pick up and dispose of paper cups, plates, scrap paper, etc.

        Secure building

        Adjust temperature setting for energy conservation, if applicable

        Verify HVAC operation and report any concerns

        Accept, assess and complete work orders as assigned and required.

        Report required maintenance through work order system and/or to Supervisor – Custodial Services

        Respond to emergencies

        Remain vigilant at all times. Report suspicious person’s activities or events to supervision and/or security.

        Other duties as assigned

        Be available for temporary assignments in other buildings to cover absences, vacations and work load fluctuations

        Ability to work with others as a team and multi-task.

 

 

Knowledge, Skills and Abilities:

        Ability to communicate effectively to staff, residents, fellow employees, visitors and supervisors verbally and in writing.

        Ability to read and comprehend warning labels on cleaning supplies and equipment.

        Strong people and leadership skills; friendly and personable.

        Self-starter, punctual and reliable.

        Physically able to perform the duties as assigned, must be able to lift fifty (50) pounds and safely climb a step ladder up to (4) feet.

        Capable of long periods of standing, walking, sitting and/or repetitive motions with extremities.

        Ability to work in all interior and exterior conditions including rain, snow, cold and hot weather.

        Neat in appearance.

        Valid Driver’s License.